Your role

Support Executive Director and Key Account Management Team in a highly efficient manner;
Executive Director support: continually and actively manage calendar and ensure any conflicts or potential conflicts or urgent requests are discussed with the Executive director and resolved promptly;
Set up external meetings – often at senior level – either directly or via respective external executive assistants -ensuring interactions are professional and courteous and build relationships with executive assistants of key partner contacts;
Set up internal meetings – ensure any changes are managed professionally and courteously and build relationship with key internal assistants;
Ensure hotel, flight and other transportation bookings for meetings requiring travel are made promptly, from an “end to end” trip point of view and key potential schedule options discussed/agreed with Executive Director;
Identify important emails requiring Executive Director attention and suggest action;
Identify follow up actions for Executive Director and produce/ manage daily with the Executive Director a key action list;
Compile and submit monthly expense reports;
Key Account Management support: set up/ attend internal key account meetings and prepare agenda and produce meeting minutes;
Set up external key account meetings;
Diarise key report submissions, coordinate required inputs, collate reports and ensure reviewed/agreed by Executive Director pre submission;
Update key account action tracker spreadsheet with actions from key account contact reports.

Your profile

Ability to multitask, capable of juggling multiple priorities and handling daily activities with efficiency and self-assurance, while maintaining a high level of confidentiality, courtesy and discretion and respecting deadlines;
Driven, motivated, highly organized with the ability to prioritize;
Experienced in a senior management environment and seeking a challenge in a dynamic work culture;
Ability to exercise discretion in handling sensitive and confidential information;
Maturity and credibility to liaise with individuals at the highest levels – external and internal;
Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint);
Significant years of experience in senior support management, coordination and project management;
Excellent communication skills – written, oral, and listening, including excellent grammar and usage of the English language and proofreading skills;
English and French fluency is a must; any other European language is considered an asset.

Application link